---
title: "Keep separate records for each client."
url: "https://timeretain.com/use-cases/virtual-assistants"
description: "A private time tracker for virtual assistants. Keep separate client timelines, log calls and admin tasks, and export CSV records for billing or reports."
---

[All use cases](/use-cases)

# Keep separate records for each client.

Create a timeline for each client and tag calls, inbox work, scheduling, or research. Add an optional hourly rate, then export selected records as CSV when you prepare an invoice or client report.

![Clay figure of a virtual assistant on a headset with a laptop, a stopwatch, and floating message pills.](/_astro/virtual-assistants.DKnyLCm__Z2w1RwD.webp)

*   Client Atlas
    
    Running example duration: 2h 15m.
    
    Inbox triage and executive calendar scheduling
    
    #inbox #scheduling
    
    USD 45 Default rate
    
*   Client Beacon
    
    3.5h $157.50
    
    Vendor contract comparison and quote requests
    
    Tue 31 Mar
    
    9:00 AM – 12:30 PM
    
    #admin
    
*   Client Crest
    
    75m $62.50
    
    Logistics coordination phone call with supplier
    
    Mon 30 Mar
    
    2:00 PM – 3:15 PM
    
    #calls
    

*   A timeline for each client
    
    Create a dedicated timeline for each client. Your main record stays organized on your device.
    
*   Capture all administrative work
    
    Record phone calls, inbox triage, and vendor research without a screenshot tool.
    
*   Hourly rates and clean exports
    
    Add optional hourly rates to see earnings. Export selected records as CSV for your billing workflow.
    

A quick inbox check can lead to a phone call, a schedule change, and vendor research. When work moves between clients and task types, it is easy to put the time in the wrong total.

Create a dedicated timeline for each client, tag the activity, and add an optional hourly rate. Your main record stays on your device. Export the records you need as CSV for billing or reports.

## Keep a separate record for each client.

Create one timeline per client, add optional rates, and record work that happens away from a browser tab.

*   No account
*   No email
*   No download
*   Stored on your device first

[Open TimeRetain](/) Free while TimeRetain is in beta. Nothing to cancel.